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Camp Program Toolkit

We built the Camp Program Toolkit: a set of essential templates to help you streamline your daily schedule, safeguard your business, and create a great experience for athletes, parents, and coaches.

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What to expect and what's included:

The Camp Program Toolkit gives you the resources to confidently plan, manage, and protect your youth sports programs. With editable templates for scheduling, safety, and legal protection, this toolkit helps you stay organized, reduce risk, and deliver a smooth experience for staff, parents, and athletes alike.

Daily Camp Schedule & Roster Organizer

A well-structured day keeps campers engaged and staff aligned. This customizable planner lets you organize each time block by activity, coach, and location—ensuring every moment runs smoothly.

Injury and Incident Response Plan

Take a look at a sample membership agreement you can modify, including verbiage for cancellation and termination, client acknowledgement of membership rules and policies, and more!

Athlete Waiver & Release Template

Protect your camp with a professionally written waiver. Easily customizable, this document helps you cover liability by securing participant acknowledgment before day one.

Camp Program Toolkit

Frequently Asked Questions about Membership Agreements

Can I customize the templates?

Yes! All templates—whether it’s the schedule, waiver, or incident plan—are fully editable. You can update time blocks, staff assignments, waiver language, and more to match your specific camp setup.

The toolkit eliminates guesswork and manual planning. It helps you stay organized, ensures staff are aligned, and prepares you to respond confidently in case of an injury or issue, improving the experience for athletes and parents alike.

You’ll get three essential templates: a Daily Camp Schedule & Roster Organizer, an Injury & Incident Response Plan, and a customizable Athlete Waiver & Release Form. Each is designed to help you save time, reduce risk, and run a smoother camp.

Absolutely. The templates are fully adaptable. Whether you’re running a soccer clinic for U10s or a multi-sport summer camp for teens, you can adjust time blocks, roles, and waiver language to fit your format.

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