Dojo Management Software

We built our martial arts management software to help dojos manage and grow their sports training - from scheduling lessons, managing registrations, accepting payments, and marketing programs.

Our software platform automates the manual work behind running a dojo, so you can spend more time developing young athletes.

700+ of the top sports training academies
use Upper Hand.

Build out any type of training program in minutes.

Use Upper Hand to manage all of your training. With a flexible event creation workflow, you can build out your program settings to fit your business, not the other way around.

Manage Your Schedule and Availability

Stay on top of your busy schedule. After creating your programs, simply add your availability, set scheduling deadlines, and start booking sessions.

Accept Payments Online and In-Person

Choose your payment methods and transact online, at the front desk, and in-person. Keep track of all things payments with real-time reporting.

Manage Your Business From Anywhere

From checking attendance to communicating with your athletes, the Upper Hand mobile app keeps you connected wherever the day takes you.

Market Your Lessons

Announce new programs with automated marketing emails to increase registrations.

Sell Credit Packages

Incentivize larger purchases by offering discounts for lesson packages.

Automate Waivers

Keep your business and athletes safe by requiring electronic waivers during checkout.

Dojo Management Software

Modern martial arts schools incorporate advanced tools to streamline operations. Dojo management software has become especially popular, bringing organization and efficiency to martial arts institutions.

Dojo software is specifically designed for the unique needs of martial arts schools. It offers a centralized system where all operational details, from student registration to class schedules, are seamlessly managed.

Because most dojos offer a wide range of classes spanning multiple disciplines and age groups, it’s important that facilities have a way to easily schedule students and prevent booking overlaps. For example, karate dojo software allows instructors to schedule karate sessions while also accommodating the unique grading system and class structures of karate.

In addition to scheduling, dojo management software includes tools for student registration. Paper forms and manual data entry are things of the past—with this software, students and guardians can quickly register online. This makes the registration process faster and ensures that all student data is stored securely and can be accessed with ease.

Dojo software can also be incredibly useful for staff management. Keeping track of all instructors and administrative staff can be difficult, but modern software provides an organized system that makes all staff details available to authorized users. They can easily see outlined roles and see who’s available when.

The comprehensive nature of martial arts management software means that dojo owners can also track financial aspects with ease. From monthly student fees to equipment purchases and staff salaries, every financial transaction can be monitored, allowing for better accounting transparency.

Another great thing about dojo management software is that it promotes collaboration and communication. Instructors can send out announcements and changes to classes. This can help strengthen the bond between students and instructors and foster a sense of camaraderie among everyone involved.

Sports Facility Management

Sports can’t function without proper facility management, which is why a growing number of academies are adopting specialized tools to automate the process. Today, rather than having to manage everything by hand, facility managers can access critical data through a centralized platform. Coaches, athletes, and parents can also use it to book classes.

For dojos especially, facility management is of the utmost importance. With the number of class types provided by these facilities, it’s unsurprising that sports facility management tools are skyrocketing in popularity. These tools help with maintaining cleanliness and safety and ensuring a smooth, streamlined experience for all those who enter the building.

One of the biggest challenges managers face is cultivating an environment that aligns with the ethos and discipline of martial arts. Sports facility management software solutions can be tailored to different sports, meaning that dojos can easily customize tools to meet the needs of the various disciplines they offer.

Also, because many dojos struggle with attendance tracking, a martial arts attendance app can be especially valuable. It allows them to see which classes are filling up and which ones are struggling to attract or retain students. They can use that information to make smarter budgetary decisions.

Martial arts management also requires thorough curriculum planning, grading systems, feedback mechanisms, and communication with students and parents. All these elements are crucial in ensuring that students progress effectively in their training. For example, while an advanced student may need more specialized classes, a beginner might benefit from additional foundational sessions.

Building maintenance and optimization play a vital role in dojo management as well. Software can assist with scheduling regular maintenance tasks and keeping equipment in top-notch condition. Managers can even use it to optimize the use of available space, focusing on classes and activities that generate the most revenue.

Karate Studio Scheduling

Manual sports scheduling tasks and processes are being phased out in favor of specialized software—and for good reason. Managing scheduling by hand can be tedious and error-prone. Dojo management software is uniquely built to help dojos handle the intricacies of scheduling while providing a user-friendly experience to clients.

Karate studio software is a subtype of dojo software. It’s made to address the specialized requirements of karate academies. With features that allow for efficient karate studio scheduling, instructors can avoid any clashes in booking.

Similarly, with taekwondo, where the grading system, patterns, and training methods differ from other martial arts disciplines, specialized taekwondo software comes in handy. It tailors the scheduling process to accommodate the unique requirements of a Taekwondo dojo, giving students a clear path of progression and preventing confusion in class schedules or grading sessions.

A martial arts attendance app allows students to easily mark their attendance. It can also produce insights based on attendance patterns. If a particular session consistently sees low attendance, for instance, it may indicate a need to reschedule to a more convenient time.

Sport facility scheduling software accounts for the multifaceted nature of sports facilities, helping in scheduling not just classes, but also equipment usage, space allocation for special events, and maintenance tasks. There are many different types of scheduling software for different sports.

Among the most popular scheduling tools is studio booking software, which allows users to manage booking digitally. Without a proper scheduling system, things can quickly descend into chaos. Facilities may be overbooked, and athletes may show up to the wrong classes.

Studio booking software helps mitigate these challenges by keeping everything in alignment and updating users on facility status. That way, instead of having to rely on word-of-mouth updates, they can just log onto the platform and see what’s available.

Martial Arts Software

Martial arts requires a fusion of tradition with modernity to optimize the training environment and experience for students. While martial arts uphold long-standing traditions, integrating modern technological solutions can elevate operations. This blend of technology and tradition promises a myriad of benefits.

The best martial arts software can centralize several functions into one platform. The world of martial arts is vast, encompassing a variety of disciplines and operational nuances, from class scheduling to student grading. Having a holistic software solution means that these tasks can be handled seamlessly from a single dashboard.

Keeping track of its members’ attendance and payment schedules is paramount for any facility. A martial arts attendance app can aid in tracking and reporting student attendance. Also, with automated notifications, students can be reminded of upcoming classes, ensuring better turnout and consistency in training.

Martial arts software can be a godsend when it comes to registration. For example, a facility might use karate registration software to enroll students in an upcoming training camp. While in the past they may have had to shuffle through heaps of paperwork and perform manual data to get clients registered, software makes this process much less time-consuming.

Most registration software is designed to be user-friendly so that students, parents, and coaches can easily select their desired class slots. Robust sports management software makes it easier for clients and facility managers alike to view payments and manage their finances. This financial clarity is essential to long-term planning and expansion.

Above all else, martial arts software automates manual tasks so that instructors and students can dedicate more time and energy towards their craft. It frees them from the burden of old-fashioned scheduling and resource optimization, allowing them to truly focus on what’s most important.

Best Dojo Management Software

With the growing number of quality solutions on the market today, choosing the best dojo management software can be a task in and of itself. However, by considering your specific needs, you can more easily sort through your options and find the software platform that’s best suited for your facility.

First, it’s important to understand that no two dojos are the same. Some are small, intimate settings with a single discipline focus, while others offer a plethora of martial art forms. A smaller dojo could benefit from specialized tools, such as karate club software. On the other hand, a larger establishment may require features designed for multiple disciplines.

Your software of choice should be flexible enough to adapt to the evolving needs of your establishment. As your dojo grows, you may want to introduce new classes, workshops, or even entirely new martial arts disciplines. The software should allow for easy scaling without major overhauls.

In today's interconnected digital world, having software that plays well with other tools and platforms is a significant advantage. Finding software that can seamlessly integrate with other platforms will help streamline operations. If your dojo also includes a gym or fitness center, integration with gym management software could be incredibly beneficial.

A software solution, no matter how powerful, loses its value if it's not user-friendly. Remember that not everyone in the dojo will be tech-savvy. Choosing software with an intuitive interface ensures that everyone can easily navigate it, reducing the chances of errors and enhancing overall efficiency.

Even the most intuitive software can pose challenges, especially during the initial stages of integration. Opt for software solutions that offer robust customer support. Whether it's through detailed tutorials, live chat support, or periodic training sessions, this assistance can make the transition smoother.

Upper Hand offers a host of valuable features that make it the ideal dojo management solution. From membership management to data and analytics access, the platform succeeds in making facilities run like pros.

With Upper Hand, you can improve staff efficiency and grow your revenue streams with flexible billing options that encourage high purchases. In this way, your facility can be transformed from a basic sports building to a profit center.

Related Reading

See Us In Action

Scheduling Software for Basketball Training

Request a demo to learn how basketball academies of all sizes are using Upper Hand to manage and grow their training business.