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How to Juggle Practice Schedules for Sports Clubs

youth sports team management

Managing your sports club’s team practice schedule isn’t easy, especially if you are coaching multiple teams. If you’re not careful, you may find yourself in over your head, feeling like you’re constantly juggling various tasks.

We get it. Though there’s no secret formula to make it all simple, these tips can help you better undertake all of your tasks at once. Here are 8 ways to make juggling a practice schedule for a sports club look easy.


Assess team needs

Your team is your #1 priority. Keeping your eye on your vision is a great way to serve your team. Map out your goals and objectives for the season, and periodically evaluate yourself to make sure you are going in the right direction. Also consider each player’s needs and skill development, so that you can help each athlete improve.


Preparation is key

Being prepared is a great way to stay on top of your schedule. Make sure to intentionally plan what you will do for each practice. Ensure that you have the proper space booked out for practices and the proper equipment for drills, gameplay, etc.



Identify the crucial drills and exercises your team needs to work on, and prioritize these for the beginning of practice. It is also important to allocate time for team bonding, as well as time to discuss strategies.


Be flexible

While you can plan and prioritize all you want, unexpected events are bound to happen during practice; bad weather, having to share practice space, unexpected interruptions, etc. Having strategies for quick adjustments is necessary in case of unforeseen changes. If you have a plan for these events, you will save yourself time and stress trying to figure out a solution.

Moreover, a part of being flexible is understanding that your athletes have external events, school schedules, and social lives. Try your best to be aware of this, and to ensure harmony between your sports club and external commitments.


Balance the workload

Creating balance is key, not just for your athletes but for you too. Maintaining balance helps prevent burnout and mistakes, and keeps the quality of your work better. For your athletes, it is important to avoid burnout by managing the intensity and duration of workouts. Furthermore, incorporate and encourage rest days to prevent injury.


Incorporate regular adjustments

Great coaches like yourself know how to adapt. It is important to review your schedule throughout the season and make necessary adjustments based on athlete performance, feedback, and your goals. It is okay to tweak your strategy, schedule, and practices in order to better serve your team.


How to manage practice schedules

If you have many schedules, staff, resources, and communication circuits to juggle, finding the right technology is key. Upper Hand’s sports team software is your best friend as a sports club owner, manager, or coach.


Implement sports management software

When juggling multiple tasks and schedules, sports management software is necessary. Upper Hand streamlines management and scheduling, ensuring parents, athletes, and coaches are on the same page. Upper Hand is unique, having the ability to show your staff, resource, and practice schedules in one view. No longer do you have to worry about double booking a space or staff member.

Track players’ progress

Tracking athletes’ changes, improvements, and skills is very important. By tracking progress, you can detect signs of burnout and injury, and make adjustments accordingly. You can also set proper goals, strategically develop players, collect data over time, and build a stronger team. Upper Hand’s athlete progression tracking features are a great way to help each athlete improve.


Communicate with your athletes

Keep everyone in the know by emailing your practice schedule, posting it on Facebook, and publishing it on your website. This way, everyone knows exactly where to be and when. Send emails and automated reminders before each event with Upper Hand’s marketing features.

There are many strategies to better juggle your practice schedule for your sports club. Incorporating each of these tricks will lead to better organization, resulting in less confusion. It is a lot of work to manage all of your practices, but you can do it with these tips.

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