Upper Hand’s membership software offers an easier way for your clients to enroll in auto-renewal memberships they’ll love and provides data-backed insights that help you keep them coming back.
In this edition of The Huddle, we are answering all of your questions around memberships. Let’s dive in!
You have the option of whether you’d like for a client’s membership to cancel at the end of the period. Our memberships are auto-renewing by default. By setting a commitment length, you are locking your clients into their membership for at least that set time. If you don’t want to auto-cancel them at the end of this period, the membership will renew at the given rate. This gives you flexibility for your clients to continue their membership and locks in that revenue for your business.
This depends on which day in the client’s billing cycle their suspension begins. By navigating to the client’s Profile Page, you’re able to see an overview of their membership, including the date of suspension and date of reactivation.
Tip: For more information on suspending and reactivating memberships, visit our help article.
To show accurate membership history.
Changing the benefits of a membership will update those benefits on the next billing cycle, to all of those individuals enrolled in that membership. So, let’s say you were originally giving 7 credits to members in a Gold Membership and you change the benefits to give 10 credits…on their next billing cycle, they will receive the new 10 credit amount.
Note: If you are editing a discount, these changes will be reflected immediately.
Clients are allowed to do this because Pay Later functionality is currently on for the entire instance. To update which offerings you’d like to allow clients to “Pay Later,” you can update this in your Account Preferences inside your settings tab.
If you are downloading the Payment Allocations Report, this will only show paid memberships. So, for those individuals who have not yet paid, this could show and imbalance.
Price changes are not grandfathered in, meaning as soon as you change the price of your membership, it changes for everyone in that membership, no matter when they signed up.
Tip: The best way to do “grandfathered” memberships would be to make the old membership “Invite-Only” and “Hidden in Client Checkout” and create a new membership at a new price. This is the easiest way to keep your old clients at a certain price and charge more for new clients.
To make a membership “Invite-Only,” follow the steps below:
Right now, the best way to do this would be to download the Payment Allocations Report and filter by “Membership”. To do this:
The other option would be to download the Balances Report and filter by “Membership Renewal”. This will show you all membership renewals that occur for a specific timeframe. To do this:
If you’d like to export the results, you can click the blue export button in the top right.
Upper Hand gives you the option to create separate membership offerings, or house different benefit options within a single membership name. Here’s how to add a tier to a membership offering:
Tip: For more information on building coupons, visit our help article.
One person cannot be enrolled in more than one membership at a time. However, if you are looking to enroll children in memberships under one managed account, you can go through POS > Select Child > Select Membership > Checkout.
You can create sibling add-on memberships to imitate a family discount. For example, if one child is in a full price membership, you can put the other two children in a “Sibling Add-On” Membership, which has the same benefits, but is priced at a different rate. To do so, you would just create a new membership and add the other children under the managed account to that discounted membership. We recommend you list this membership as “Invite-Only” and issue out the link to those you’d like to enroll.
If you upgrade or downgrade a client, you must cancel them out of the membership they are currently enrolled in first. To do so:
From there, you will be able to complete the transaction through POS for either upgrading or downgrading their membership.
Tip: For more information, visit our help article.
Whether you’re just starting out or you’re looking for ways to take your sports facility to the next level, there are resources and tools available to help you achieve your goals and succeed in the competitive youth sports industry. We’ve compiled a list of ten of our most popular sports facility management resources that can help you gain a competitive edge.
Explore how Upper Hand’s sports management software simplifies business operations with its intuitive dashboard, streamlined event management, and comprehensive client and membership tools. From scheduling and payments to resource management and promotional tools, Upper Hand helps you efficiently run your sports business. Hear from real users who’ve experienced significant improvements in workflow and customer satisfaction. Ready to elevate your business?